Essential Pre-Arrival Information
Table of Contents
- Important Dates
- Health and Safety in the Mountains
- AMFS Policies
- Age Appropriateness for AMFS
- What to Bring to Aspen
- Instrument Storage and Care
- Registration, Orientation, and Convocation
- Transportation To and Around Aspen
- On-Campus Housing
- Off-Campus Housing
- Box Office, Tickets, and Passes
- Mail and Communications
- Student Health Plan
- Classes and Performance Opportunities
- Student Work Opportunities
- Paychecks and Other Financial Reimbursement
- Leaving Aspen
2018 School Calendar
ARRIVAL AND REGISTRATION DATES
|June 19||Full and First Session Residence Hall check-in begins at 5 pm|
|June 20||Full Session and Half Session I Registration|
|June 22||Aspen Conducting Academy string auditions|
|June 23–24||Aspen Conducting Academy conductor auditions|
|June 21–24||Orchestra and chamber music placement auditions|
|June 23–24||Aspen Opera Center auditions|
|June 25||Student Orientation and Convocation (mandatory); All-School Luncheon|
|Week of June 25||AMFS rehearsals, lessons, classes, and performances begin|
|July 22||Half Session I ends; Half Session I students must check-out of the residence halls by 10 am; Half Session II Residence Hall check-in begins at 4 pm|
|July 23||Half Session II Registration|
|August 19||Full Session and Half Session II ends|
|August 20||Full and Half Session II students must check out of the residence halls by 12 pm|
Health and Safety in the Mountains
Aspen is at an elevation of nearly 8,000 feet and the climate is dry. Together, these two qualities make the perfect environment for dehydration and altitude sickness to occur. When arriving at Aspen, refrain from strenuous activity and exercise, and drink plenty of water until you feel acclimated. Summer temperatures range from ninety degrees during the day to fifty degrees (sometimes, lower) at night. Brief afternoon showers are common. Dress in layers and bring a raincoat, sweater, or light jacket. Aspen day dress is casual (jeans, shorts, and other casual attire).
Aspen is known for sightings of elk, black bears, occasional sightings of moose, and very rare sightings of mountain lions, in addition to other wildlife. Black bears are timid animals, but they are attracted to food. The best way to avoid an encounter is to properly dispose of your trash in bear-proof containers (provided on the Bucksbaum Campus and around Aspen). Keep food items out of vehicles and close / lock ground floor doors and windows. If you encounter a bear, make your presence known by making noise (don’t surprise the animal), and back away slowly (do not run). Moose sightings are rarer than bear sightings, but moose can be aggressive. If you see a moose, do not approach the animal. Position yourself so there is a physical barrier between you and the moose and then create a wide berth as quickly and calmly as possible. Mountain lion sightings are extremely rare but not a safe situation. If you see a mountain lion, make yourself seem as large as possible, make noise, do not act afraid, and slowly create distance between you and the animal. Elk are generally not a danger but are beautiful to observe in the mountains.
Some of the most beautiful hikes in the world are in the Rocky Mountains. Make sure you explore safely. Have a plan – study your map and bring it with you. Hikes in groups of three or more. Tell someone (Residence Life staff, for instance) where you are going and your expected time of return. Carry and drink plenty of water (a minimum of one quart every two hours), wear sturdy footwear with traction, dress in layers, and stay on the trail.
We recommend that all students purchase a CORSAR (Colorado Outdoor Recreation Search and Rescue) card. For just a few dollars, you help to ensure that emergencies can be responded to in a timely manner with all the resources that can help save a life on the trail.
White-water rafting is a popular sport in the area. Rivers run high in early summer, following the snow-melt. We recommend staying off the rivers until late summer. Should you partake in the sport, always go with a guide and wear the recommended safety equipment.
PRIVATE LESSON POLICY
Students are expected to be punctual and adequately prepared for all lessons and studio/master classes.
Changes to private teacher assignment must be approved in advance by the Dean.
Email Jennifer White: email@example.com
Extra lessons (in addition to the weekly private lessons included with tuition) should be arranged and paid for directly with the desired teacher.
LESSON CANCELLATION AGREEMENT
If a student or artist-faculty member must cancel a scheduled lesson, 24-hour advance notice is required. If this condition is not met by the student, the artist-faculty member is not obligated to make up the lesson unless the student has a doctor’s note. If an artist-faculty member cancels at any time, they must make up the lesson. Refunds will not be given for lessons that have not been taken, regardless of circumstances.
The AMFS health care providers will be asked to confirm any illness as a cause of absence. Artist-faculty members are not empowered to excuse students from orchestra assignments or rehearsals. If a student presents a doctor's note for an illness or injury, all parties including orchestra managers, private teachers, chamber coaches, the Schedule Coordinator, and the Office of Student Services will be notified. Continued practice and participation in other musical activities will not be permitted to ensure the student's full recovery. Unexcused absences and frequent tardiness will result in disqualification from competition and recital opportunities, and may result in suspension of private lessons, withholding of the security deposit, forfeiture of scholarship, and/or expulsion.
Orchestra / opera rehearsals have priority over all other musical activities (private lessons, classes, chamber music coachings, and paid or unpaid performances). Attendance will be taken at all rehearsals. Students are expected to be punctual and maintain a professional attitude. Two unexcused absences may result in expulsion from the AMFS with no refund of fees. Students will not be excused from rehearsals for religious practices.
As rehearsals and concerts are part of the educational environment and process, the AMFS is unable to provide specific rehearsal times for each work. Any change in rehearsal order will be communicated to ensemble members in advance of the service. Students who are not assigned to all pieces must plan to be in attendance for the entire service.
Chamber music participation is determined by audition at the beginning of the summer. Those placed in a chamber music ensemble are required to take seven coachings for full session attendance, three coachings for first session attendance, and four coachings for second session attendance. All ensembles will be scheduled for one required public performance. Additional coachings and performance opportunities are available to ambitious groups. Attendance and performance obligations are monitored. Two weekly chamber music blocks devoid of conflict are used for chamber music coaching and rehearsal. Students may not schedule other musical or non-musical activities that conflict with their chamber music obligations.
Master classes and repertoire classes offered by artist-faculty and guests are scheduled within two weekly class blocks devoid of conflicts. Students should plan to take full advantage of the classes offered and should not schedule other conflicting activities.
Weekly private lessons are considered a critical part of a student’s educational experience. Ensemble (orchestra, chamber music) activities take priority for logistical purposes in coordinating multiple schedules; however, the student and artist-faculty member are expected to maintain the weekly commitment to private study, scheduled around group activities, to ensure a well-rounded musical experience.
Participation/Attendance as it relates to Performance Injury:
Temporary rest from practicing and playing is usually recommended when dealing with a performance-related injury. Physical therapy may be recommended and is available in Aspen with therapists familiar with music performance problems. Students with pre-existing chronic medical problems that could curtail participation in required performance activities should not attend the AMFS. Students who sustain or aggravate an existing performance-related injury while in Aspen must communicate with the Dean, who will consult with the student’s private teacher, the AMFS health team, and the student to determine what, if any, musical activities will be permitted. Students unable to resume AMFS activities may be dismissed to tend to their injuries in a focused manner, under their regular medical care.
LEAVE OF ABSENCE/EARLY DEPARTURE
Students are expected to attend Registration, take any in-season auditions, and must be in Aspen for the duration of their session. Short-term absences may be approved for extraordinary cases and only for the purposes of professional development or family emergency. Students will not be excused to attend another festival, for paid gigs, weddings, family reunions, and the like. Generally, absences for longer than seven days will NOT be approved. Students may be asked to reduce the total days of absence for the request to be considered. Except in the case of family emergency, absences must be pre-approved. Leaves of absence will not be considered for students of the Seraphic Fire Professional Choral Institute and quarter-session attendees of the American Brass Quintet Seminar @Aspen due to the short duration of those programs.
ORCHESTRA AND REHEARSAL ETIQUETTE
The AMFS trains its students to be professionals and we run orchestra and opera rehearsals as such, in a safe and nurturing environment. All orchestra students will be provided a copy of the Orchestra Etiquette Guidelines. Below is an overview of expectations for all students participating in large ensembles or productions:
- Arrive fifteen to thirty minutes before the start of rehearsal (understand the bus schedule).
- Arrive to rehearsal prepared, having listened to a recording of the work and having practiced your part (do not sight read at the first rehearsal).
- Cell phones must be turned off and out of sight.
- Gum chewing is not permitted.
- Ask questions and ask them appropriately (address your section leader). Use the breaks, if necessary.
- Be on time after the break.
- Understand the library policies. You are encouraged to take the music for your practice. Remember to bring it with you to the next rehearsal.
- Bring a pencil.
- Bring your best attitude and be a team player. Know your role.
- For singers: most major roles, minor roles, and covers are assigned well before the season begins. Singers are expected to arrive in Aspen with their roles coached and memorized.
The AMFS promotes personal wellness on Mondays. With minor exceptions for special performances and holidays, required musical activities are not scheduled before 5 pm. Faculty may offer but may not require private lessons on Mondays before 5pm.
VIDEO RECORDING POLICY
Video recording is NOT allowed in any AMFS Facility at ANY time unless a Video Recording Permission Form is completed and signed by all appropriate parties. Video recording rights may be granted if the student is performing as a soloist or chamber musician at a concert, or performing at a master class or all-student recital. Obtain a Video Recording Permission Form from the Main Reception Desk in the Hardy Building. The form must be completed with ALL signatures (performers, conductors, master class coach, etc.) and returned to the Main Reception Desk no later than 48 hours prior to the event. Late forms will not be honored. Students must secure all video equipment; no video recorders are available through the AMFS. Events at non-AMFS venues may be recorded without a form, with permission from the teacher of the event and/or anyone else who will appear in the recording.
OBTAINING RECORDINGS OF PERFORMANCES THROUGH AMFS
All Benedict Music Tent and Harris Concert Hall recitals, in addition to select other events, are recorded by the AMFS. Concert recordings are available to students for study and audition purposes only and may not be broadcast or resold. Recordings are available ONLY to performers (students/faculty/guest artists) who participated in the requested performance and are available as a download or by CD. The cost is $10 per download code, $15 for a single CD performance, or $20 for double CD performances. Bring your Student ID to the Dub Room, backstage at the Benedict Music Tent, to make a purchase.
Students of the Aspen Music Festival and School can benefit from influential members and organizations of the arts and education community. Oftentimes, the AMFS collaborates with these institutions to help facilitate significant arts and academic opportunities. The AMFS strives to impact the professional lives of our students and by enrolling, the student agrees to allow the AMFS to share their materials and information with these organizations.
ALCOHOL AND CONTROLLED SUBSTANCE POLICY
The possession or consumption (and being in the presence) of alcoholic beverages is prohibited in the AMFS residence halls, even if the student is of legal drinking age. Further, students are prohibited from bringing alcoholic beverages onto any AMFS property or venue with the exception of lawn seating at the Benedict Music Tent, in which case students in possession may be asked to show proof of legal age. Students of any age are not permitted to consume alcohol at a concert on which they are performing. The AMFS Alcohol Policy also conforms to all local, state, and federal laws. It is illegal for a person under twenty-one years of age to purchase, consume, possess, or transport any alcohol, liquor, or malt or brewed beverages containing alcohol. Distribution of alcohol by sale or gift to persons under the age of twenty-one is forbidden and unlawful.
The possession or consumption (or being in the presence) of controlled substances is prohibited on any AMFS property, including but not limited to, the residence halls, teaching campus, and performance venues, even if the student is of legal age. In accordance with the Omnibus Drug Bill legislated by Congress in 1988, the AMFS maintains a drug-free environment. Under the federal Controlled Substances Act (CSA), marijuana is classified as a Schedule I controlled substance. Use and/or possession of any amount of marijuana is a criminal activity under federal law and will result in immediate disciplinary action. This policy applies to all use and/or possession, whether such activities occur on- or off- campus, whether such activities occur at a school-sponsored event or elsewhere, and whether the student has a medical prescription. Distribution of any controlled substance by sale or gift to anyone other than the person who was identified at the point of sale by the legal place of purchase is unlawful in the state of Colorado.
The AMFS reserves the right to search bags, rooms, and other personal belongings if there is suspicion of alcohol, controlled substances, or other items not permitted.
The Bucksbaum Campus, Burlingame, Marolt Ranch, and the Benedict Music Tent have designated smoking areas. Smoking is prohibited at the Aspen School District campus. Smoking in areas other than those designated is forbidden. Smoking products/devices include, but are not limited to, cigars, cigarettes, pipes, materials which are lighted or inhaled, e-cigarettes, electronic vaping devices, personal vaporizers, electronic nicotine delivery systems, or such devices which vaporize substances to simulate smoking.
FIREARMS AND DANGEROUS ARTICLES POLICY
Possession, storage, and/or use of a firearm of any description (including, but not limited to, air rifles, airsoft guns, paintball guns, pellet guns, pistols, ammunition, gunpowder, etc.) on any AMFS property is prohibited. In addition, possession, storage, or use of a dangerous weapon (including, but not limited to, clubs, dangerous knives, and martial arts weapons), hazardous chemicals or biological substances, explosive devices of any description (including but not limited to, fireworks, regardless of size or type), incendiary devices specifically modified to be used as a weapon, hunting equipment, and other dangerous articles, weapons, or substances is prohibited on any AMFS property or venue.
Students should NOT bring pets to Aspen even if living in off-campus housing. There are few rentals that allow pets and pets are not permitted in rehearsal halls, performance venues, studio and classroom buildings, practice rooms, or residence halls. Pets may come onto the Bucksbaum Campus but are not permitted inside structures. Pets must not be disruptive and must be leashed at all times. Owners are responsible for immediately disposing of waste. Pets are not permitted on the Aspen School District campus.
The Aspen Music Festival and School does not provide insurance for students’ personal property, including but not limited to, students’ instruments, and cannot be held responsible in the event of loss, damage, or theft of personal property. The AMFS strongly recommends that students obtain insurance coverage for their personal property prior to arrival in Aspen. Some homeowner insurance may provide coverage. Do not leave personal property unattended at any time.
PAYMENT AND REFUND POLICY
Tuition and housing deposits are due at the time of enrollment and are non-refundable (in the event of cancellation). Deposits will be applied toward the total cost of attendance. Students who are placed in on-campus housing and subsequently withdraw or cancel their housing reservation will forfeit their deposits. Fellowship students who request on-campus housing and then subsequently withdraw that request will forfeit $1,000 from the fellowship stipend. In addition, once a student has registered, all fees (including tuition and room and board) are non-refundable except in the case of medical emergencies as approved by the Dean. Any overpayment will be refunded approximately one week after registration and can be collected at the Office of Student Services.
Students are required to pay their balance due by June 1. Online payments can be made through the Status Page of the student’s AMFS account. Checks should be mailed to 225 Music School Road, Aspen, CO 81611 and made payable to the Aspen Music Festival and School. Include student name and reference number in the notes. There will be a $25 insufficient funds charge for returned checks. A single payment of the full balance is encouraged; however, an installment plan is available to help students/parents meet their financial obligations. The Installment Plan Request form is available on the student’s Status Page.
All students pay a $100 security deposit. The security deposit is refundable subject to completion of the check-out procedure and completion of the Student Exit Survey. After all applicable fees for damages and unreturned items have been paid, any remaining balance of the security deposit will be mailed to the address provided in the check-out form, postmarked by September 30.
The AMFS admits students of any race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion to all the rights, privileges, programs, and activities generally accorded or made available to students at the AMFS. It does not discriminate in the administration of its educational policies, admissions policies, scholarship programs, and other AMFS- administered programs.
Bullying is unwelcome or unreasonable behavior that demeans, intimidates, or humiliates people either as individuals or as a group. Bullying behavior is often persistent and part of a pattern, but it can also occur as a single incident. It is usually carried out by an individual but can also be an aspect of group behavior. Bullying is unacceptable. Participating in any kind of bullying action may result in expulsion.
SEXUAL HARASSMENT POLICY
The AMFS is committed to maintaining a work environment where every employee, student, artist-faculty member, and guest artist is treated with respect and dignity. All individuals have the right to work, learn, teach, or perform in an atmosphere that promotes equal opportunity and prohibits discriminatory practices and treatment, including sexual harassment. Sexual harassment, whether verbal, physical, or environmental, is unacceptable and will not be tolerated.
For purposes of enforcing this policy, sexual harassment is defined as unwelcome or unwanted conduct of a sexual nature (verbal or physical) when: 1.) submission to or rejection of this conduct by an individual is used as a factor in decisions affecting hiring, evaluation, promotion, or other aspects of employment, education, or performance; and/or 2.) this conduct interferes substantially with an individual’s employment, education, or performance; and/or 3.) this conduct creates an intimidating, hostile, or offensive environment in which to work, learn, teach, or perform.
Examples of sexual harassment include, but are not limited to: unwanted sexual advances; demands for sexual favors in exchange for favorable treatment or continued employment; repeated sexual jokes, flirtation, advances, or propositions; verbal abuse of a sexual nature; graphic or verbal commentary about an individual’s body, sexual prowess, or sexual deficiencies; leering, whistling, touching, pinching, assault, coerced sexual acts, or suggestive, insulting, obscene comments or gestures; and display of sexually suggestive objects or pictures.
This policy governs all permanent and temporary employees of the AMFS, as well as students, artist-faculty, and guest artists. The AMFS will not tolerate, condone, or allow sexual harassment, whether engaged in by fellow employees or supervisors, or by non-employees who conduct business with the AMFS, including students, artist-faculty, and guest artists. The AMFS encourages reporting of all incidents of sexual harassment, whoever the offender may be, and promises thorough protection to the reporter.
Individuals who believe they have been subjected to sexual harassment should report the incident to one of the following AMFS staff by calling 970 925 3254:
Jennifer White, Vice President and Dean of Students
Jenny Elliot, Senior Vice President for Strategy and Administration
Complaints of sexual harassment will be investigated promptly and in a manner that is as impartial and confidential as possible. Retaliation against any employee, student, artist-faculty member, or guest artist for complaining about sexual harassment or for participating in an investigation is strictly prohibited.
Violations of this policy will result in appropriate disciplinary action. Based on the seriousness of the offense, disciplinary action may include verbal or written reprimand, suspension, or termination.
CONSENSUAL RELATIONSHIP POLICY
The AMFS has adopted a policy regarding consensual relationships between faculty or supervisory staff and the staff or student that they supervise, teach, or coach. No staff member or faculty member is permitted to be involved in a relationship (sexual and/or romantic) with any other staff member or student with whom he or she has a direct professional relationship (such as teaching or coaching) or an indirect professional relationship (such as orchestra placement decisions, leading a section, or managing an orchestra). Such relationships may adversely affect the teacher/student relationship and give rise to conflicts between personal and professional interests. Furthermore, no staff or faculty member should be in a supervisory position (including teaching and coaching) over a staff member or student with whom they have had a previous relationship. In addition, students are prohibited from renting rooms from or residing with faculty members or staff.
Pre-existing relationships of this nature should be disclosed to the hiring manger, General Manager, Dean, Vice President for Strategy and Administration, or President upon receipt of their letter of agreement (or prior) to determine and resolve any potential conflicts between their employment and the relationship with a student of the AMFS. Exceptions to the co-habitation rule may be granted on a case-by-case basis.
CODE OF CONDUCT
- As a student of the Aspen Music Festival and School, I will adhere to all rules, regulations, and policies stated in Student Handbooks and by the administration.
- As a student of the Aspen Music Festival and School, I will take responsibility for my own schedule and put my musical education first.
- As a student of the Aspen Music Festival and School, I will be honest and respectful and ensure that I represent the AMFS well, both on and off Campus.
- As a student of the Aspen Music Festival and School, I will comply with all city, state, and federal laws.
- As a student of the Aspen Music Festival and School, I understand that breaking the Code of Conduct could mean disciplinary action as severe as expulsion without refunding of fees paid.
What to Bring to Aspen
- Sheet music: There are no sheet music stores in Aspen. A limited number of scores and parts are available at the chamber music library. Students are encouraged to bring all the solo and chamber music that they might need for the summer.
- Instrument (auxiliary instruments if you have them), maintenance tools and accessories, music stand
- Spending money: Aspen is an expensive resort town. Students are encouraged to bring a debit card to Aspen rather than cash only.
- Pad lock for locker-use: There is an orchestra locker room at the Benedict Music Tent and some small lockers on the Bucksbaum Campus.
- Sunscreen, lip protection, and sunglasses: the sun at Aspen’s elevation is intense.
- Water bottle
- Fleece, lightweight layers, rain jacket, umbrella, and hiking boots
- Extra-long flat and fitted twin sheets, pillowcase, and bath towels (if living in AMFS residence halls)
All students should expect to perform in any ensemble (orchestra, opera, specials) and should bring the required clothing. AMFS does not provide attire for loan.
ORCHESTRA CONCERT DRESS
|White or cream blouse||White tuxedo shirt w/ bow tie|
|Long black skirt or pants||White or cream tuxedo jacket|
|Black dress, shoes, and hose||Black pants|
|Black dress shoes, socks|
OPERA ORCHESTRA AND SPECIALS DRESS (INCLUDES ASPEN CONTEMPORARY ENSEMBLE)
|Women and Men|
|Long black pants (or skirt for women)|
|Black dress shirt with sleeves to the wrist|
|Black jacket optional|
|Black dress shoes, black socks or hose|
|Long gown (optional)|
ASPEN OPERA CENTER DRESS FOR SINGERS
|Long black skirt and white blouse||Black pants, white shirt|
|Long gown (optional for solo performances)||Black jacket/tux|
|Dancewear or sweats for movement||White or cream jacket|
|Small makeup kit||Dark suit, black bow tie|
|Black or tan character shoes||Dancewear or sweats for movement|
|Dress shoes||Character shoes|
|Formal gown (if applicable)||Stage-worthy boots (if applicable)|
AMERICAN BRASS QUINTET SEMINAR @ASPEN
|Women and Men|
|Long black pants (or skirt for women)|
|Black dress shirt with sleeves to the wrist|
|Black dress shoes, black socks or hose|
|White tuxedo jacket (black bow tie for men)|
|White dress shirt with sleeves to the wrist|
SERAPHIC FIRE PROFESSIONAL CHORAL INSTITUTE FOR SINGERS
|Black gown OR black pant suit w/ black formal blouse|
|Black wrap required if off the shoulder or straps are less that 1-inch thick|
|Formal black footwear (flats or heels), attached at the ankle (no mules)|
|Elegant neck and ear jewelry (optional) - clear, silver, or pearls only (no gold or colored gems)|
- Cell phone
- Metronome and tuner
- Recording equipment for lessons and practice sessions
Instrument Storage and Care
Large instrument storage is available on the Bucksbaum Campus. Eligible students receive information about this benefit prior to the season. Interested students will sign a waiver and pay a $25 deposit for a key to a shared storage room. A limited number of small instrument (violin/viola) lockers are available in the Lower and Upper classroom buildings. Locks are not provided. Do not leave instruments unattended in practice rooms or elsewhere, at any time.
INSTRUMENT RENTAL AND CARTAGE
A facility fee ($100 full session; $60 half session) will be charged to all students and provides access to AMFS facilities and amenities, including practice space.
PERCUSSIONISTS receive use of AMFS instruments and cartage between AMFS venues, as well as practice space.
HARPISTS receive cartage between AMFS venues as well as practice space. Harpists are encouraged to bring their own instruments and are responsible for transporting them to/from Aspen. Those who do not bring their own instrument will be charged a $250 rental fee which will guarantee partial/shared use of a harp for the summer. Students will complete a questionnaire as part of their pre-registration process whereby they will be able to reserve and pay for the harp rental.
*Percussionists and harpists will be contacted by their respective production crews with instructions regarding instrument moves, practice space, and storage.
Luthier Joan Balter – 555 E. Durant Ave., Aspen
Joan Balter is available to help string players with instrument repair and she offers strings and accessories for purchase. Ms. Balter also teaches classes on the Bucksbaum Campus focused on instrument maintenance, buying and selling instruments, and how to maximize one’s sound potential. See the Class Schedule upon arrival in Aspen for details.
Aside from the occasional visitor, there are no repair services regularly available in Aspen for wind/brass instruments; players are advised to bring supplies and tools with them.
Registration, Orientation, and Convocation
Full and Half Session I Registration – Wednesday, June 20, 9:30 am-4:30 pm, Bucksbaum Campus
Half Session II Registration – Monday, July 23, 9:30 am-4:30 pm, Office of Student Services, Bucksbaum Campus
Late Registration – Students with a pre-approved late arrival will be charged a $100 late registration fee.
*Information on how to schedule a Registration time will be distributed after enrollment.
STUDENT ORIENTATION AND CONVOCATION
Full Session / Half Session I Orientation - Monday, June 25, 10 am, Benedict Music Tent
(Voice students have a rehearsal at this time. A separate orientation will be scheduled.)
Convocation will be followed by the All-School Luncheon in the hospitality tent adjacent to the Benedict Music Tent. Join the entire AMFS student body, artist-faculty, and staff for lunch on the lawn and get to know your summer family. A number of our colleagues representing colleges and conservatories from around the country will be in attendance at Convocation as well as the luncheon. We invite students to mingle with representatives from their alma maters and network with directors of admission from the top music schools in the U.S.
Full Session / Half Session I Convocation – immediately following Orientation
Half Session II Orientation - Monday, July 23, 1:30 pm at the Bucksbaum Campus
*These events are required for all students.
Transportation to and Around Aspen
TRAVELING TO ASPEN
Aspen is located 220 miles west of Denver, Colorado (about a 3.5-hour drive). The City of Aspen is served by major airlines.
WARNING FOR THOSE TRAVELING WITH LARGE INSTRUMENTS!
Aspen/Pitkin County Airport is a small facility and airlines may not be able to transport large instruments. Therefore, shipping the instrument or travel to a larger airport in the region may be necessary.
For many ground transportation options, cellists and tubists must pay an additional fee and double bass players must book a private shuttle.
Students traveling with large instruments should speak directly with their airline, airport, and/or ground transportation provider in advance.
Students must stay through the final concert on August 19. Students who book tickets with a return date earlier than August 19 will be asked to change their flights. Any resulting change fee will be the responsibility of the student. Also note that the dates surrounding the AMFS season get booked early. Reserve travel as far in advance as possible.
FLYING INTO ASPEN
The Aspen/Pitkin County Airport (ASE) is located ten minutes from downtown Aspen.
AMFS volunteers will be at the airport to assist arriving students from June 19 through 21 (Tuesday through Thursday). Volunteers for Half Session II arrivals will be at the airport on July 22 (Sunday). Luggage delivery is provided for students living in the residence halls and may take up to five hours after arrival. The AMFS is not responsible for lost luggage. Free bus service is available from the airport to the Bucksbaum Campus, residence halls, and downtown Aspen. Please check with the bus driver to determine which stops they intend to make. Students may also use High Mountain Taxi service (970-925-8294), which is readily available. Expect a fare of approximately $20.
FLYING INTO AREA AIRPORTS
Denver International Airport (DEN) is a large airport approximately 220 miles from Aspen that often offers a more affordable (but less convenient) option.
Eagle-Vail (EGE), approximately 1.5 hours by car from Aspen, is another option. This is also a smaller, regional airport so do pay attention to cargo restrictions.
GROUND TRANSPORTATION FROM AREA AIRPORTS
Colorado Mountain Express (970 754 7433) is a shuttle service that offers a one-way rate of $96 from Denver with the code “AMFS”. (Applicable with telephone reservation only.) They also offer rates from Eagle-Vail. Visit www.ridecme.com for more information. Cello, tuba, and similar size instruments will be charged an additional $50.
Bustang, managed by the Colorado Department of Transportation, offers affordable bus service from Denver to Glenwood Springs, forty miles northwest of Aspen. Call 800 900 3011 or visit www.ridebustang.com for more information. See www.rfta.com for information on local bus service from Glenwood Springs to Aspen.
Amtrak service is available to Glenwood Springs, forty miles northwest of Aspen.
Note: Students are strongly encouraged to leave personal vehicles at home.
See GETTING AROUND ASPEN for Why.
There are two routes by car from Denver to Aspen.
1. From the Denver International Airport, take I-70 West to Glenwood Springs (exit 116). Follow signs to Highway 82 which leads to Aspen (forty miles). From the roundabout, take the Castle Creek Road exit and continue one-half mile to Music School Road on the left.
2. Take the scenic route via Independence Pass. Drive west on I-70 and take the exit for I-91 South. Travel through Leadville (I-91 becomes 24 South), then west onto Highway 82 over Independence Pass. Follow the signs for Highway 82/Main Street through downtown Aspen (Main Street takes several turns.) Leaving Aspen, enter the roundabout and take the Castle Creek Road exit. Then continue one-half mile to Music School Road on the left.
GETTING AROUND ASPEN
BUS SERVICE – RATED BEST PUBLIC TRANSIT IN THE COUNTRY!
Students are strongly encouraged to leave personal vehicles at home and use public transportation while in Aspen. There is no student parking on the Bucksbaum Campus and limited or no student parking at other AMFS venues. Aspen is a small, densely populated, tourist town. Traffic is heavy, parking is insufficient, and gasoline prices far exceed national averages. The Roaring Fork Transit Authority (RFTA) offers free and convenient bus service between all AMFS venues and extends from the City of Aspen to Snowmass Village. More info at www.rfta.com.
*Aspen Opera Center participants and Solo Pianists may park at the Aspen School District where many of their educational activities take place but, again, parking is either not available or limited at all other AMFS venues.
Students are encouraged to bring bicycles (as well as helmets and locks) to Aspen as their primary mode of transportation. The AMFS provides a limited number of bicycles via lottery for a nominal fee of $25.
Bicycle rentals are also available through local shops. Additionally, WE-cycle, a bike-share system similar to systems in many major cities, will be offering free access to its bike-share network this summer. With over a dozen stations, including the Benedict Music Tent and Marolt Ranch, WE-cycle offers students an easy and convenient way to get around town. For more information visit www.we-cycle.org.
Student should ALWAYS wear a helmet when riding a bicycle.
Students who wish to live on campus may live in either the Marolt Ranch or Burlingame residence hall. Full descriptions of the properties are below. All students living in the residence halls receive a meal plan to include three meals per day, available in either the Marolt or Bucksbaum cafeteria. The two residence halls have the capacity to house approximately two-thirds of the student body, and are filled on a first-come, first-served basis. Note that all units are typically reserved by May 1. The residence halls are overseen by the Residence Life staff. These individuals are available to assist the student-residents and to promote a sense of community.
See AMFS Policies section for a full version of AMFS rules and regulations. A condensed version of AMFS policies as they pertain to the residence halls are as follows: Alcohol (regardless of whether a student is of legal drinking age), controlled substances (including marijuana), animals (including pets and service animals), and firearms (or anything like a firearm; see full regulations for definitions) are not permitted in or on the property of the residence halls. Smoking is permitted only in designated areas and not within the units. Smoking products/devices include, but are not limited to, cigars, cigarettes, pipes, materials which are lighted or inhaled, e-cigarettes, electronic vaping devices, personal vaporizers, electronic nicotine delivery systems, or such devices which vaporize substances to simulate smoking.
The AMFS reserves the right to search bags, rooms, and other personal belongings, if there is suspicion of alcohol, controlled substances, or other items not permitted.
Practice hours (in the units) are from 9 am to 10 pm. Overnight guests are not permitted. Students age eighteen and older are not permitted to enter the rooms of students under the age of eighteen. Students under the age of eighteen may not enter rooms of students of the opposite sex. Student-residents must review the Residence Life Handbook prior to arrival in Aspen. The Residence Life Handbook is available on the Status Page of the student’s AMFS account.
Required items: extra-long twin size sheets (flat and fitted), pillowcases, and bath towels.
Recommended items: cell phone and cooking utensils.
Note that basic items like bath mats, hangers, dishes / cooking utensils are not provided. Student-residents are directed to local thrift shops to acquire such items if so desired. Cleaning supplies are provided but shared among all residents and must be checked out. Student-residents are encouraged to purchase their own supplies if they desire regular access to these products.
Internet is provided for checking emails and light web-browsing. It is not designed to support streaming or high-density downloads and will only function on one device at a time, per resident. Student-residents who desire higher-performance internet should contact the local service provider to acquire service at their own expense.
Directions: From Highway 82, take the Castle Creek exit at the roundabout and turn left after less than a quarter mile at the small “Marolt Ranch Housing” sign. Follow the driveway to the main parking lot.
- Ages 15 and up
- 94-unit facility
- 1.5 miles from downtown Aspen
- .25 miles from the Bucksbaum Campus
- Pay laundry facilities onsite
- Dining Hall onsite
- 3 student-residents housed per 2-room suite (2 residents share the larger room). Room assignment within each suite is determined by the roommates upon their arrival.
- Units have capability for phone hook-up at tenants' discretion and expense through local utility company (phone not provided)
- Refrigerator and microwave provided
- Pillow and blanket provided
- Limited parking
Directions: Traveling east on Highway 82, pass the Aspen Airport on the right. Travel another half mile and make a left at the next traffic light (Harmony Road). Burlingame is straight ahead. Burlingame is located approximately three miles west of downtown Aspen.
- Ages 21 and up
- Full Session students only
- 56-unit facility
- 3 miles from downtown Aspen
- 3 miles from the Bucksbaum Campus
- Pay laundry facilities onsite
- 2 student-residents housed per 2-room suite (private bedrooms)
- Units have capability for phone hook-up at tenants' discretion and expense through local utility company (phone not provided)
- Kitchen sink, refrigerator, microwave, and stovetop in units
- Pillow and blanket provided
- No dining hall at Burlingame; food service is available at the Marolt Ranch and at the Bucksbaum Campus
- VERY LIMITED PARKING AVAILABLE BY LOTTERY ONLY.
Campus Café – Bucksbaum Campus
Marolt Grill – Marolt Ranch
Meal service begins Wednesday, June 20, at 11:30 am for Full Session students and Sunday, July 22, at 4:30 pm for Half Session students.
All students living in the residence halls receive a meal plan to include three meals per day, available with Student ID. Refunds and/or discounts for the meal plan are not available.
Food Allergies - Students with food allergies should communicate with the Office of Student Services before their arrival in Aspen. Vegetarian selections, as well as a salad and sandwich bar, are always available. Food must not be taken for later consumption.
Food may not be shared with individuals who are not on the meal plan. Doing so will result in revocation of the meal plan without refund.
RESIDENCE HALL CHECK-IN
FULL SESSION/HALF SESSION I
June 19 (Tuesday), 5–10 pm; June 20-22 (Wednesday–Friday), 8 am–10 pm
HALF SESSION II
July 22 (Sunday), 4–10 pm
Students should check in at their assigned residence hall. Early check-in is not permitted.
If arriving outside of office hours, call the Resident Supervisor on Duty as you near the Marolt Ranch: 970 319 2100.
Students arriving after Registration must check in at the Student Information Center at the Marolt Ranch prior to going to their assigned residence hall.
STUDENT INFORMATION CENTER
Marolt Ranch, below the dining hall
970 920 3499, main office line (call during office hours)
970 319 2100, Resident Supervisor on Duty (call for emergencies, outside of office hours)
The Student Information Center (SIC) serves as a communication hub for students living in the residence halls. Residence Life officers staff the SIC during office hours. A Supervisor is on duty 24 hours a day and can be reached by cell phone in case of emergencies, when the office is closed. Phone messages for student-residents may be left at the SIC. Important information such as scheduling information, bus and class schedules, as well as copies of the Residence Life Handbook are available at the Center (also available at other AMFS venues and on the Status Page of the student’s AMFS account). Cleaning supplies and paper products may also be checked out from the SIC.
HOUSING FOR STUDENTS UNDER AGE EIGHTEEN
- The AMFS can provide housing for students as young as age fifteen. Special rules apply to students between the ages of fifteen and seventeen.
- Students between the ages of fifteen and seventeen are required to live in the residence halls, unless accompanied by a parent or legal guardian.
- Students under the age of eighteen, whether living in the residence halls or living off-campus with a parent or guardian, must abide by the 11 pm curfew set by ordinance of the City of Aspen, which specifies that minors are not permitted on city streets between the hours of 11 pm and 6 am unless accompanied by a parent or guardian, or on legitimate business as directed by an adult. Nightly bed checks are conducted of each room occupied by underage students to ensure compliance.
- Students age eighteen and older are not permitted to enter the rooms of students under the age of eighteen. Students under the age of eighteen may not enter rooms of students of the opposite sex.
Students must be fifteen as of June 20, 2018 to be permitted to live in the residence halls. Underage residents must provide written parental permission via the Underage Agreement. Rules and regulations will be posted, distributed, and discussed with the underage students. Violation of these regulations or demonstration of a lack of sufficient maturity by any student will result in a meeting with the Resident Director, Associate Dean, and/or the Dean and possible expulsion. In the event of expulsion from the residence halls, the parent/guardian is responsible for making the necessary arrangements for removal of the student within seventy-two hours of notification.
HOUSING FOR STUDENTS UNDER AGE FIFTEEN
Students under the age of fifteen may not live in the residence halls. The AMFS requires a parent or legal guardian to be in residence in off-campus housing with any student under the age of fifteen for the entire session. If parents choose to grant permission to a legal guardian, the guardian must be at least twenty-one years of age and cannot be an AMFS student. The Authorization of Guardianship form must be submitted to the Dean, including a statement signed by the parent giving responsibility of the child to the guardian. This form must also be signed by the guardian, stating that they will accept responsibility for the child. Each submission will be considered on a case-by-case basis.
AGE APPROPRIATENESS FOR AMFS
The average AMFS student is over age twenty-one and of legal drinking age, though the AMFS does not allow alcohol in the residence halls and follows federal law as it pertains to controlled substances. The AMFS is not structured like a summer camp. Other than some Monday events, there are few organized recreational activities. The AMFS is not staffed to handle the special social and structural needs of younger students, nor are they able to supervise the social choices of students. Students are responsible for their own actions and the consequences. Parents: Be aware that there are no uniforms, no daily sign-out procedures, and no supervised practice times. Underage students unable to focus on their musical studies without parental supervision and unable to make responsible social choices should consider attending the Aspen Music Festival and School accompanied by a parent or should delay attendance until they are fully able to do so.
Students who wish to live off campus make their own living arrangements. As a resort town, housing in Aspen is expensive. Students can expect to have roommates and/or should consider housing in the Snowmass Village or down valley areas. Students are encouraged to make arrangements as early as possible. However, summer housing usually does not become available until April, after ski season.
The following websites are resources that students have found helpful:
- www.aspentimes.com (classifieds)
- www.aspendailynews.com (classifieds)
- www.aspenchamber.org (lists various rental agents in town)
"OFF-CAMPUS HOUSING" LIST
As a resource to students, the AMFS provides a referral list of available local housing that is posted on the student Status Page on April 15 of each year. The listing will be regularly updated with vacancies until the Festival’s start in mid-June. This list is not an endorsement of any kind, but strictly a list of properties and roommate situations. The AMFS does not guarantee the condition, including but not limited to, the quality, comfort, and safety of any listing, and will not interfere with negotiations. Further, the AMFS is not responsible for any contractual obligations agreed upon between landlord and tenant.
Students who wish to be referred to other students for apartment or house-sharing should email firstname.lastname@example.org and request to be added to the list. Landlords interested in advertising available properties should email email@example.com with a short description (seventy-five words or less) of the property, including rental rates and contact information.
*Note that students are not permitted to rent from or reside with AMFS artist-faculty.
DONATED HOUSING PROGRAM
A small number (twenty to thirty) of opportunities for students to live free of charge with a generous member of the Aspen community exist. Students may not approach community members directly about these opportunities as they are awarded as part of a financial assistance package and community members receive perquisites from the AMFS as a token of appreciation. Fellowship students are not eligible for these opportunities.
The orchestra experience at Aspen is rigorous with weekly public performances to include five to seven services per week. Services are typically three hours. Students age eighteen and older are required to audition for orchestra upon arrival at Aspen, though students of all ages are welcome to audition. Students under age eighteen should consult with their private teachers before auditioning to make sure they can handle the intensity and have the maturity to arrive prepared to every rehearsal. Placement in orchestra is not guaranteed for students under the age of eighteen. It may be recommended that younger or less-experienced players focus on private study or specially-designed and limited exposure to orchestra. Opportunities for Half Session II students are limited. Pre-existing medical conditions and religious practices will not excuse students from participation in orchestra.
Auditions will be held beginning Thursday, June 21. Information about dates, times, and repertoire requirements will be communicated in the spring.
Placement in orchestra is determined by these auditions, so it is to the student’s advantage to arrive in good condition, prepared to play at their best. There will not be an opportunity to re-audition for orchestra placement.
For a description of the AMFS ensembles, visit the Orchestra/Instrumental page.
*All AMFS ensembles tune A=441.
ASPEN CHAMBER MUSIC
Students interested in participating in the Aspen Chamber Music program must audition upon arrival in Aspen. Participating ensembles must fulfill the requirements of taking their weekly, scheduled coachings with a minimum of one pre-scheduled public performance. Additional coachings and performance opportunities are available to ambitious groups. Students under age eighteen should consult with their private teachers before auditioning to make sure they have the maturity to handle the commitment to others in their ensemble. Placement in chamber music is not guaranteed for any student and priority is given to Full Session students. It may be recommended that younger or less-experienced players focus on private study or specially-designed and limited exposure to chamber music.
Placement auditions will be held June 22 and 23. String, woodwind, and piano students must prepare required repertoire. The repertoire list and instructions for audition sign-up will be provided via email in the spring. Ensembles formed range from trios and quartets to large mixed ensembles. Pre-formed ensembles are strongly encouraged to audition together.
ASPEN CONDUCTING ACADEMY AND ACA ORCHESTRA
String seating placement auditions are June 22 (Friday). Conducting auditions are June 23 and 24 (Saturday and Sunday). Wind and brass students assigned to the Academy Orchestra must audition at regular orchestra placement audition times.
ASPEN OPERA CENTER
Auditions for AOC singers will be held on June 23 and 24 (Saturday and Sunday). At this time, some supporting roles and scenes will be assigned. Detailed information will be communicated in the spring.
Instrumentalists and vocalists who were approved for late arrival at the time of enrollment will be scheduled for a late audition time. This information will be available at Late Registration. Late auditions can negatively impact placement.
Bucksbaum Campus - 225 Music School Road; 970 925 3254
The Bucksbaum Campus is located two miles outside of downtown Aspen and is served by the RFTA free bus system. The Campus is comprised of the Gordon Hardy administration building, the Robert Harth Building with cafeteria and executive offices, three rehearsal halls, three classroom buildings, a percussion building, a music library, and nearly seventy practice rooms.
Aspen School District (ASD) Campus
Aspen Opera Center (AOC) administrative offices, teaching studios, rehearsal venues, coaching spaces, and classrooms, as well as Solo Piano studios, are located at the Aspen School District campus on Maroon Creek Road.
Located in Aspen’s historic West End, the Benedict Music Tent, opened in 2000, is a 2,050-seat open-air venue. Adjacent is the 500-seat, acoustically pristine chamber and recital venue, Harris Concert Hall. Fully-staged operas and Opera Scenes Master Classes are held in this historic Wheeler Opera House, located in downtown Aspen.
The AMFS also presents several recital series at local Churches, libraries, and museums.
See the Student Information Packet provided at Registration for a map and full explanation of all facilities, including hours of operation.
The AMFS has two music libraries. The Tent Library is located backstage of the Benedict Music Tent and issues music for Aspen Festival Orchestra, Aspen Chamber Symphony, and Percussion Ensemble. The Bucksbaum Campus Library issues music for the Aspen Philharmonic Orchestra, Aspen Conducting Academy Orchestra, Aspen Opera Center Orchestra, Fourth of July music, and woodwind, brass, and percussion repertoire reading material. Assigned repertoire readings and individual orchestral parts and score loans can be checked out at here as well. Chamber Music can also be checked out at the Bucksbaum Campus Library, including music for the Aspen Contemporary Ensemble, Wind Ensemble, solo repertoire, miniature orchestral scores, piano repertoire, and vocal repertoire. Each of the five orchestras also has a dedicated librarian. Students must present their AMFS Student ID to check out materials. Fines will be assessed for past due, lost, or damaged music, and deducted from their security deposit.
Pitkin County Library - 120 North Mill Street
The Pitkin County Library offers books, reference materials, an extensive CD collection, music scores, as well as the archive of recorded AMFS performances dating from 1958 to the present. Students may access these materials as well as the library’s entire circulation by obtaining a library card with their AMFS Student ID or other photo ID.
Box Office, Tickets, and Passes
Subject to availability, students are entitled to one ticket to each performance (excluding select operas, benefits, and special events) for their own use only, with presentation of student ID. Some free events do not require a ticket. Tickets for Benedict Music Tent and Harris Hall events can be obtained at the Harris Hall Box Office or the ticket kiosk at the Bucksbaum Campus. Tickets for Tent events are available any time the day of the concert and tickets for Harris Hall are available one hour prior to start time. Tickets for operas and Opera Scenes Master Classes can be collected at the Wheeler Opera House Box Office one hour prior to the event. Students may pay a $15 validation fee for advance ticketing for any event that is included with the Student Pass. Exact addresses and office hours for all ticketing locations can be found in the Student Handbook issued at Registration.
TICKETS FOR FRIENDS AND FAMILY
Each student has two tickets in their student account held at the Harris Hall Box Office to offer to visiting family members. These can be collected with presentation of Student ID.
Mail and Communications
Email is the main source of communication for the AMFS. Students should check their email regularly.
STUDENT MAIL ROOM
The Student Mail Room is located on the basement level, back side (Creekside) of the Hardy Building. See the Student Handbook issued at Registration for hours of operation.
Student mail and all deliveries should be addressed as follows:
225 Music School Road
Aspen, CO 81611
*Expect delays to our isolated mountain town, including with services like Amazon Prime. Students will receive an email notifying them when they have items to collect.
*Students may send large packages (linens, bicycles, etc.) in advance of their arrival but to arrive no earlier than June 12. Packages may be collected beginning Tuesday, June 19.
*Don’t forget to submit a forwarding address with the USPS (can be done online) upon departure from Aspen.
Soundings, the School newsletter, is delivered to “In” boxes via email weekly, to apprise students, faculty, and staff of Festival-related events, including how to apply for special educational and performance opportunities.
Aspen Essentials is a secondary weekly E-publication designed for students only, to keep them informed of School policies and procedures that ensure a successful summer.
Students are encouraged to bring cell phones. Depending on the carrier, cell phone service can be spotty on the Bucksbaum Campus, at the Benedict Music Tent/Harris Concert Hall, and the residence halls, but it works well in town and surrounding areas. Verizon Wireless provides the best coverage in the Aspen area. Telephones and land line service are not provided in the residence halls.
The AMFS provides Wi-Fi in the residence halls and on the Bucksbaum Campus for the purpose of checking email and light browsing. Students interested in a more sophisticated service at their residence hall may purchase private service through a local provider at their own expense.
Computer Lab - Bucksbaum Building, Bucksbaum Campus. Open daily. Hours vary.
Student Health Plan
All registered students of the AMFS are required to participate in the Student Health Plan and to pay the Health Service fee of $175 ($105 for Half Session students). Coverage dates are June 20-August 19.
GENERAL HEALTH AND SICKNESS COVERAGE
The AMFS Student Health Plan covers visits to Aspen Clinic Internal Medicine Associates (IMA), a primary care facility that provides general health care. Students may consult with IMA about any non-emergency health or sickness concerns at no cost. All referrals made by IMA for general health care related to the student’s time in Aspen will be covered by the AMFS Student Health Plan. The AMFS Student Health Plan DOES NOT cover pre-existing conditions, suicide, routine physicals, hernias, dentistry, optical, or pregnancy. It also does not cover referrals for chiropractors, acupuncture, routine eye exams, other non-essential medical treatments, or any kind of testing. Visits to the Aspen Valley Hospital Emergency Room WILL NOT be covered through the Student Health Plan.
With a referral from IMA, the AMFS Student Health Plan covers up to three visits of physical therapy at Aspen Sports Medicine in downtown Aspen. Students MUST have a referral BEFORE beginning PT. After three visits, additional sessions will require either personal health insurance or an out of pocket fee of $100/visit. When scheduling an appointment, students must notify Aspen Sports Medicine that they are an AMFS student.
The AMFS Student Health Plan also covers visits to Mind Springs Health, offering exceptional mental health and wellness support. Students may consult with a Mind Springs professional on campus for brief wellness assessments and tools to improve mental health or they may make appointments with counselors at the Mind Springs offices which are adjacent to Aspen Valley Hospital. All visits will be covered by the AMFS Student Health Plan.
All students (or a parent/guardian if under the age of 18) must sign the Consent to Medical Treatment form that authorizes immediate medical treatment in the case of emergency.
Direct questions to: Megan McDevitt, Manager of Enrollment and Student Benefits, at firstname.lastname@example.org or 970 205 5052.
ASPEN CLINIC INTERNAL MEDICINE ASSOCIATES
970 544 1131; 600 East Main Street, Suite 103
Please refer to the Student Handbook (distributed at Registration) for specific hours and additional details on coverage. Appointment required.
ASPEN VALLEY HOSPITAL (AVH)
970 925 1120; 401 Castle Creek Road (Across Castle Creek Road from Marolt Ranch)
*Dial 9-1-1 in case of a medical emergency
The AMFS does not offer accident coverage. Medical emergencies will be handled by Aspen Valley Hospital. However, students will need to provide their personal health insurance information at the time of treatment.
MIND SPRINGS HEALTH -- COUNSELING SERVICES
970 920 5555; 405 Castle Creek Road, Suite 207
Crisis hotline: 888 207 4004
(Across Castle Creek Road from Marolt Ranch and adjacent to Aspen Valley Hospital)
Other Mental Health Resources:
Aspen Hope Center: 24-hour confidential crisis hotline
Aspen Strong: free mental health screenings
ASPEN SPORTS MEDICINE -- PHYSICAL THERAPY
970 925 1808; 616 East Hyman Avenue
ASPEN MEDICAL CARE -- URGENT CARE
970 920 0104; 101 Founders Place, Suite 109
The AMFS Student Health Plan does not cover services offered at Aspen Medical Care. This is a good option should a medical concern arise when Internal Medicine Associates is closed and the issue does not appear to be a hospital emergency. Students will need to present their personal health insurance at the time of treatment. Hours vary. Walk-ins welcome.
FAMILY PLANNING-COMMUNITY HEALTH SERVICES
970 920 5420; 405 Castle Creek Road
(Across Castle Creek Road from Marolt Ranch and adjacent to Aspen Valley Hospital)
Family Planning-Community Health Services offers low-cost and/or free family planning and counseling including reproductive health education and testing. For paid services, personal health insurance is accepted.
Classes and Performance Opportunities
Students in all programs can attend more than 400 performances, master classes, lectures, and panels. Students can also become involved in community engagement activities – both teaching and performing opportunities are available. Each instrumental department conducts weekly master classes and repertoire classes. A variety of solo and chamber music performance opportunities are available on a weekly basis. For most opportunities, students must submit an application form with teacher signature. Some opportunities require a screening. More information as well as applications will be available at Registration.
The Aspen Music Festival and School hosts several faculty-adjudicated public competitions each summer: violin, piano, lower strings (viola, cello, double bass), woodwinds, harp, and brass. Percussion competitions occur every other year and every other competition is shared with brass. There is no percussion competition in 2018. In addition, the Aspen Conducting Academy hosts one competition for violin and one for piano. These private competitions are adjudicated by a master conductor, training student conductors on the hiring of soloists. Winners receive the opportunity to perform as soloist with the Aspen Philharmonic Orchestra or the Aspen Conducting Academy Orchestra.
A list of concerto repertoire will be available on the Status Page of the student's AMFS account in the spring. Students who have won a competition within the last five years may not compete in that specific competition again. Violinists and pianists: the faculty-adjudicated competitions and the conductor-adjudicated competitions are different competitions, thus students may have the opportunity to win both competitions. Students are required to submit a form with their teacher’s signature by the published deadline to enter the competition; forms are available at the Office of Student Services. Students may select their own accompanist or request one through the Collaborative Piano Department. The AMFS covers the cost of an hour of rehearsal time as well as the time spent at the competition, ONLY for an accompanist with the Collaborative Piano Department. See the concerto competition flyer for memorization guidelines. Competition order is determined by lottery and emailed to applicants. In some cases, a preliminary competition may be held in a particular instrument. Cuts will be emailed the morning of the competition.
Disqualification Notice: Students must not miss Festival/School commitments (orchestra, private lessons, chamber music, or any other obligation) the seven days prior to the competition and must generally exhibit good citizenship. Necessary absences must be accompanied by a doctor’s note. Incidents will be reviewed on a case-by-case basis. Applications submitted past the deadline or without teacher signature will not be accepted.
Student Work Opportunities
A wide range of employment opportunities are available to students such as: ticket-seller, usher, parking crew attendant, computer lab monitor, library assistant, mail room assistant, private lessons instructor for local youth, and hired performer through our Hire a Musician program. Additional information can be obtained at Registration. Note that most jobs offer few hours per week and will not provide substantial income.
There are thirteen Resident Assistant positions available to students age twenty-one and older. Individuals who are awarded these positions receive free room and board in on-campus housing. Applications must be completed upon applying for admission to the AMFS.
To be considered for a Resident Assistant position you must:
- Be twenty-one years of age by June 15
- Submit the Resident Assistant Application with your Program Application
- Apply for a Full Session program at the Aspen Music Festival and School and complete all requirements for admission
If you are selected for a Resident Assistant position:
- You must check into the residence halls on Friday, June 15, and report to work on Saturday, June 16, at 9 am.
- You are expected to work through 4 pm on Monday, August 20.
Paychecks and Other Financial Reimbursement
Students must present their AMFS ID to the Office of Student Services to receive paychecks. Paychecks will not be issued to students with a balance due to the AMFS until it has been paid. See the Student Handbook issued at Registration for paycheck and reimbursement dates.
CHECK CASHING IN ASPEN
Students may cash personal checks in the amount of $75 or less and student paychecks from the Aspen Music Festival and School in any amount at Alpine Bank (two locations). Alpine Bank requires fingerprinting, an AMFS ID, as well as a government-issued ID for a non-Alpine Bank customer to cash checks. They will not cash second party checks. More detail will be provided in the Student Handbook provided at Registration.
BANKS IN ASPEN
The following banks are in Aspen. There is not a Bank of America location in Aspen.
American National Bank
First Colorado National Bank
United Western Bank
Wells Fargo Bank
Regular bus service will be available through Sunday, August 19. On Monday, August 20, limited Rubey Park/AMFS Campus busses will be running. There will be no service between Burlingame and the Bucksbaum Campus.
All students must complete the online check-out form through their Status Page. Students living in the residence halls must also pick up a check-out form at the Student Information Center at Marolt Ranch.
If living in the residence halls, follow all check-out procedures listed in the Residence Life Handbook. Half Session I students must vacate their rooms by 10 am on Sunday, July 22. Half Session II and Full Session students must vacate their rooms by noon on Monday, August 20.
See AMFS Policies Section.